ARCHIVING POLICY

1. Purpose of Archiving and Digital Preservation

The purpose of this policy is to ensure that all scholarly content published by SEJATI remains accessible, citable, retrievable, and preserved for long-term academic use. SEJATI recognizes that digital journal content must be protected against accidental loss, technical failure, website disruption, data corruption, cyber incidents, natural disasters, and possible discontinuation of journal operations.

This policy supports the continuity of scholarly communication and protects the integrity of the academic record by maintaining both article files and article metadata.

2. Content Preserved

SEJATI preserves the following journal materials:

1. Published article PDF files;
2. Article metadata, including title, author names, affiliations, abstract, keywords, DOI, and publication dates;
3. Journal issue metadata, including volume, number, year, and table of contents;
4. References and citation metadata;
5. Copyright and licensing information;
6. Editorial publication records where appropriate;
7. Supplementary files, if published as part of an article;
8. Journal policy pages and essential publication information.

3. Electronic Backup Strategy

SEJATI maintains electronic backup procedures to reduce the risk of content loss. Backup activities may include:

1. Regular backup of journal website data and publication files;
2. Backup of OJS database and file directory;
3. Secure storage of article PDF files and metadata;
4. Institutional backup managed by the publisher or journal administrator;
5. Periodic verification of backup integrity;
6. Recovery procedures in the event of website failure, data loss, or technical disruption.

4. OJS Platform Preservation

SEJATI is published through the Open Journal Systems (OJS) platform. The journal uses the OJS platform to manage submissions, editorial workflows, publication files, metadata, issue archives, and article landing pages.

The journal maintains its online archive through the official SEJATI website, where published articles remain available in full-text format. Article pages and issue archives are maintained to ensure long-term access for readers, authors, indexing services, and citation systems.

5. DOI and Metadata Preservation

SEJATI assigns Digital Object Identifiers (DOIs) to published articles using the journal DOI prefix 10.69668/sejati. DOI registration supports persistent identification, citation, linking, and discovery of published articles.

Article metadata is maintained to support long-term discoverability, indexing, citation tracking, and academic referencing. Metadata may include author information, title, abstract, keywords, DOI, references, publication date, volume, issue, page numbers, license, and article URL.

6. Indexing and External Discoverability

SEJATI supports the dissemination and preservation of article metadata through indexing databases, scholarly repositories, academic search engines, and national journal portals where applicable.

Indexing and metadata harvesting help increase the visibility, accessibility, and retrievability of published content. These services may preserve article metadata and links to the official published version.

SEJATI may make article metadata available to indexing and discovery services such as Google Scholar, GARUDA, Crossref-related metadata systems, academic repositories, and other scholarly platforms where applicable.

7. Long-Term Digital Preservation Services

SEJATI is committed to developing long-term preservation through recognized preservation services and repository systems. The journal may participate in one or more of the following preservation mechanisms:

1. PKP Preservation Network (PKP PN): preservation support for eligible OJS journals using LOCKSS-based preservation technology;
2. LOCKSS/CLOCKSS: distributed preservation systems designed to protect scholarly content over the long term;
3. Internet Archive: web-based archiving to support long-term access to journal pages and article files;
4. Institutional Repository: archiving through the repository or digital library of the publisher or affiliated institution;
5. National or scholarly repositories: metadata and article preservation through recognized academic platforms where applicable.

SEJATI will continue to improve its preservation strategy as the journal develops and becomes eligible for additional preservation networks or indexing services.

8. Author Self-Archiving

SEJATI allows authors to deposit and share their work in institutional repositories, subject repositories, personal websites, academic profiles, and scholarly networking platforms, provided that the original publication in SEJATI is properly cited and linked using the article DOI or official article URL.

Authors may archive the following versions:

1. Preprint: the version before peer review;
2. Accepted manuscript: the version accepted after peer review but before final layout;
3. Published version: the final version published by SEJATI with DOI, article metadata, volume, issue, and page or article number.

There is no embargo period for self-archiving published articles from SEJATI.

9. Access Continuity Plan

In the event of temporary website disruption, server migration, technical failure, or changes in journal management, SEJATI will take reasonable steps to restore access to published articles and metadata.

In the event that the journal or publisher ceases operation, SEJATI will seek to preserve published articles and metadata through institutional archives, repository systems, indexing services, DOI metadata records, and recognized digital preservation services where possible.

10. Integrity and Authenticity of Archived Content

SEJATI is committed to preserving the integrity and authenticity of the scholarly record. Published articles should remain unchanged after publication except through formal correction, clarification, retraction, or other editorial updates in accordance with the journal’s Publication Ethics policy.

Any correction, retraction, or expression of concern will be clearly linked to the original article where applicable.

11. File Formats and Accessibility

SEJATI preserves published articles primarily in PDF format and maintains article landing pages with metadata. Where possible, the journal will continue improving article accessibility, metadata quality, and machine readability to support indexing, citation, discovery, and long-term retrieval.

12. Policy Review and Updates

This Archiving and Digital Preservation Policy may be reviewed and updated periodically to reflect changes in journal infrastructure, preservation services, indexing requirements, and scholarly publishing standards. Any significant updates will be published on the journal website.

13. Final Statement

SEJATI recognizes that scholarly articles are part of the academic record and must remain available for future readers, researchers, students, theological institutions, churches, and indexing systems. Through this policy, SEJATI affirms its commitment to long-term digital preservation, reliable access, responsible backup, and continuity of scholarly communication.